Department Coordinator I (Temp) at Bothell

Job Description

Administrative

• Performance of administrative tasks, operational facilitation, project support, research assistance, internal/external communication, and other duties so as to increase the operational efficiency of the department/team.
• Perform administrative tasks such as purchase requests creation, recordkeeping, photocopying, document distribution, and retrieval of packages or mail from delivery points.
• Coordinate day-to-day activities and logistics for department initiatives.
• Attend key meetings with the express purpose of recording meeting minutes, documenting attendance, cataloging action items, and ensuring distribution of said information to key personnel and department archives.
• Set-up the use of meeting rooms, meeting schedules, and affect increased meeting attendance through direct communication with key attendees prior to meeting.
• Coordinate telephone and in-person meetings with 3rd parties.
• Receive visitors, supervise "check-in" with building receptionist, and escort visitor to/from meeting room per ISM policy.
• Occasionally deliver paperwork to the other Panasonic buildings and run local errands in support of team.

Project Related Activities

• Perform non-technical research and other related tasks in support of the team.
• Follow-up on assigned action items to ensure completion.

Reporting/Documentation Related Activities

• Prepare and update a variety of periodic and special documents and reports.
• Proofread documents for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
• Ability to communicate effectively and to work collaboratively with internal and external customers at all levels and diverse backgrounds.
• Posses Research skills and ability to prepare reports and recommendations.
• Ability to complete tasks quickly including the capability to multi-task.
• Ability to analyze and resolve problems.
• Demonstrated professionalism and ability to protect confidential information.
• Ability to organize own work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with a minimum of direction.
• Ability to maintain professional appearance.
• Ability to be discreet with confidential matters and maintain compliance with ISM.
• Greet visitors and conduct business by phone or E-mail in a friendly, professional manner.
• Acquires job skills and learns company policies and procedures to complete routine tasks.
• Works on assignments that are routine in nature, requiring limited judgment.
• Normally receives detailed instructions on all work.

Job Requirements

• High School diploma.
• 6 months - 2 years of related experience.
• Minimum 6 months past experience in an administrative or coordination role with a strong desire to further develop business skills in a complex corporate environment.
• Possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within the Panasonic Avionics Corporation campus (off-site travel will be minimal).
• Ability to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Country: USA, State: Washington, City: Bothell, Company: Panasonic Avionics Corporation.